How a Countywide Project Tackled over 14 Million Paper Records and Entered the 21st Century
Monroe County, PA was founded in 1836, is the home of the Pocono Mountains and is a mere 76 miles from New York City. Like all local governments, Monroe County is required to keep detailed records of everything from land grants and property deeds to court filings and tax data. These documents provide vital information and are an indispensable resource for both government employees and constituents.
Simple enough at first, but as time marches forward Monroe County has grown along with its population and court cases, which means that the number of records that need to be preserved has grown EXPONENTIALLY. The County had thousands of boxes of files overflowing in multiple physical storage locations across six different buildings.
This made retrieval of documents an additional challenge and required going to an off-site location, looking down long rows of files stored on shelves, and sifting through boxes to locate the desired file.
Some of these paper artifacts are 100 years old. Over time, paper experiences deterioration that occurs from usage, sunlight, oxidation, mold and storage. Even ink was not engineered to last 100 years. Fast forward to present times where counties across the country are facing insufficient storage and the cost of archiving paper records is a growing issue coupled with the need for immediate anywhere access.
Ultimately, Monroe County’s challenge was to efficiently preserve records for long-term use, being able to easily access records while reducing storage requirements, provide a disaster recovery plan while staying on budget.
Learn the steps taken to tackle over 14 million paper documents and create a digital archive for the county.
Monroe County, Pennsylvania
How Avenu Built IT Solutions for the Digital Age
The digital transformation of government is an imperative today. Digital citizens increasingly demand the convenience and efficiency of digital services from their local governments. Paper processing, manual data entry and in-person bureaucracies hamper government’s ability to deliver best-in-class solutions that can keep up with the pace of modern life.
But digitizing and modernizing isn’t always easy. There’s a lot for local governments to process. To fully digitize their operations, governments need effective and secure IT infrastructure, as well as access to the expertise, resources and tools of dedicated IT specialists.
Since the 1990s, Monroe County, Pennsylvania, has sought to stay on top of the latest trends in digital government. But Monroe County didn’t want to be just one step ahead; they wanted to build a digital government that would last for the long term. To do so, they needed help. And Avenu was there to help them.
Avenu’s decades-long partnership with Monroe County has effected a total digital transformation of the county’s government.
Learn the steps taken to implement this transformation and enable Monroe County to be a leader into the future.
Monroe County, Pennsylvania