Keeping track of property ownership and the records that go along with it is an important local government function. Imagine the chaos that would happen if someone could claim your property as their own and there was no official record to settle the matter.
Documents related to the ownership of real estate are recorded by Registry of Deeds office in counties (sometimes referred to as the Recorders office or Clerk of Court).
Recorded documents are assigned sequential identifying “Instrument Recording” numbers and then these documents are stored in books. To find a specific recorded document, you need to first look it up in an “Index Book” to get the book and page of where it can be found. The “Index Prints” contain all the recorded data and are the registry of all the documents recorded and contain the recorded data. Registries also microfilm all recorded documents for disaster recovery purposes.
This is where Avenu comes in with two of our business units: Records Management and Digital Processing Services.
Our Records Management group provides software solutions for the Registry of Deeds offices to manage land records, provide online searches of records and streamline internal processes. However, many registries still have legal mandates to have the paper index prints even if no one is looking at them.
Our Digital Processing Services (DPS) division produces the Index Print Reports, creates microfilm, stores the microfilm, creates microfilm from digital images and creates digital images from Microfilm, reprint documents, recreate books, microfilm, scan and laminate maps all from our DPS operations for our customers.
Did you know that it takes 238 trees to make 1,888 reams of paper which equates to 944,000 pages? Avenu prints 944,000 pages of Index Prints for our customers each year!
Managing land records is already complex and receiving volumes and volumes of large binders with printed indexes is both time consuming and burdensome. Our clients have asked for it, and we’re delivering as Avenu goes green with Index Prints.
When cities and counties had to close their offices during the pandemic, Avenu responded by creating electronic searchable Index Print Reports as PDFs in addition to printing paper indexes. This enabled closed offices to email Index Prints and provided access to this business-critical data for researchers, attorneys and businesses that service the Title and Mortgage Industry. Each index print is a Printable PDF and easily searchable and offices can always print them if desired.
We are asking clients to join us in our goal to be completely green by January of 2022.
Clients can “Go Green” by asking for their Index prints electronically by reaching out to us at firstname.lastname@example.org.